Policies and Permits

Work Permits

Pennsylvania law requires persons under eighteen years of age to have a work permit to be employed. The necessary form may be acquired from the attendance secretary in the high school. The work permit must be signed by a parent or guardian in front of the high school secretary or it must be notarized. The form must then be presented to the high school attendance secretary along with proof of age other than school records. The secretary will mail the permit to the employer who holds it for as long as the minor is employed.

From: http://www.education.state.pa.us/portal/server.pt/community/child_labor_law/7508

An application for a work permit can be obtained at your local school district. The parent or legal guardian must sign the application. If the parent or legal guardian is not able to sign the application, then the minor applicant may execute a statement before a notary public attesting to the accuracy of the facts on the application. The statement must be attached to the application. The issuing officer must also be presented with a document that verifies the age of the student. The issuing officer shall not issue a work permit until the issuing officer has received, examined, approved and filed the following papers which verify the applicant's age:

If proof of age is an official document or record of the commonwealth or government of another state or governmental subdivision of another state, it need not be filed if the issuing officer records the information necessary to enable the document or record to be located at the place where it is filed. If proof of age is other than an official document or record of the commonwealth or government of another state or governmental subdivision of another state, the following is the order of preference for acceptable proof under this clause:

  1. An attested transcript of the birth certificate, filed according to law with a register of vital statistics or other officer charged with the duty of recording births.
  2. A certified baptismal certificate or transcript of the record of baptism showing the date of birth.
  3. A passport showing the age of the minor.
  4. Any certified documentary record of age other than a school record or an affidavit of age, which appears to the satisfaction of the issuing officer to be sufficient evidence of age.
  5. The signed statement of a physician, physician's assistant or nurse practitioner, approved by the board of school directors, stating that, after examination, it is the opinion of the individual signing the statement that the applicant has attained the age required by law for the occupation in which the applicant expects to engage. The statement must be accompanied by an affidavit signed by the applicant's parent or legal guardian or, if there is no parent or legal guardian, by the applicant's next friend and certifying to the name, date and place of birth of the applicant and that the individual signing the statement is unable to produce any of the proofs of age specified in subclauses (I), (II), (III) and (IV).

Student Driving Regulations

Students planning to drive a vehicle to school must register in the high school office and obtain a traffic regulation form to be signed by the driver and his/her parents. These signatures indicate that both student and parent understand the regulations and agree to abide by them. (Students will be issued decals for the right front bumper of any vehicles driven to school. No student vehicles will be permitted on school property without this decal.) Vehicles must remain in the student parking lot from the time students arrive at school until dismissal unless special permission is obtained from the principal.

Student Insurance

The board of school directors has approved a student accident insurance program which includes an option to purchase an accidental treatment benefit. The policy covers participation in all athletics except high school football, which is covered under a separate group policy. Students participating in athletics at any time during the year are encouraged but not required to purchase this insurance. If the insurance is not purchased and a child is injured in a school-related activity, the school will not assume responsibility for any injury-related costs.

Pupil Assignment

To provide an effective school program, allowing for efficient planning for classroom space and class size in order that every Waynesboro Area School District student has an opportunity to benefit from the district's educational program, a district attendance boundary policy is necessary. Student assignments at the elementary level may vary from year to year as the population shifts. Changes to attendance boundaries may be recommended to adjust to growth patterns in the district.

Community Use of School Facilities

School facilities may be used for activities promoting community interest and welfare at times not conflicting with regular school programs. Persons directly related to the work and promotion of the public schools, veteran, patriotic or other civic organizations observing national holidays may use these facilities without charge. Other area community organizations or groups may rent district facilities to conduct programs of social, educational, civic, recreational or cultural value. District facilities shall not be used at any time for the financial gain of any commercial enterprise nor for the promotion of any philosophy or ideology. All requests must be made on forms available at the business office, must be signed and approved by the building principal, and submitted to the business office five working days prior to the scheduled event. All requests are subject to rental fees and must be accompanied by a $5.00 check payable to the Waynesboro Area School District (evidence of required insurance). Some general provisions are as follows:

  • organizations assume full responsibility for proper care and use of district property
  • only authorized school personnel may operate special school equipment
  • smoking or the presence of alcoholic beverages is not permitted by anyone at any time on school property
  • organizations must provide any needed school police

Additional information is available at the business office. Go to bottom of page for rental form.

Parent Organizations

All six schools have active parent support groups. Information concerning the various organizations will be sent home with students. Election of officers and/or designation of representatives usually occurs in September. Please contact your child's school for additional information. The Waynesboro Area School District encourages parent involvement at all levels and appreciates the active role of the PTA and parent organizations.

Health Services

Four school nurses provide for the completion of state and local mandated health screening programs as well as emergency coverage. Health assistants cover the building when nurses are not present in a given building. Students are required to have physical exams in kindergarten, grades 6 and 11. Dental exams are required in kindergarten, grades 3 and 7.

Counseling Services

School counselors are basically helpers. They help students, in an understanding way, with educational and career planning as well as personal or social concerns they may have during their school years. They are advocates for students. Counselors address the development of the whole student and support his or her success in school. Counselors work together with parents, teachers, and the community to meet established goals for all students. Qualifications for school counselors vary from state to state. In Pennsylvania, school counselors must have a Master's degree in school counseling and be certified by the state as a school counselor.

Counselors provide specific services according to the age of the student served. However, there are some common services offered at all levels such as:

  • Individual counseling
  • Group counseling
  • Career counseling
  • Academic counseling
  • Crisis counseling
  • Consultation
  • Referrals for additional services

Student Assistance Program

A state-funded program known as S.A.P. (Student Assistance Program) at the high school and S.T.A.R. (Services for Teens at Risk) in the middle school is available for students. The S.A.P./S.T.A.R. team screens referrals for drug and alcohol and mental health issues concerning students. The program includes the provision of a Mental Health/Drug and Alcohol Liaison to each school. This person performs mental health and drug and alcohol assessments and short-term counseling within the school. The liaison also connects students and their parents to facilities which provide longer term treatment. The S.A.P./S.T.A.R. Liaison is also available for crisis intervention. Anyone can refer a student for assistance - teacher, parent, administrator, or another student. To access S.A.P./S.T.A.R., contact the student's guidance counselor or assistant principal.

Parent Education

Basic parenting skills courses designed for parents of young children will be offered four times during the school year. There will be daytime and evening classes in the fall and spring. Parent to Parent, a video-based course designed to help parents raise children to grow healthy and safe, and targeted for grades five through twelve, will be offered in the daytime and evening in the fall. See the calendar for dates and watch for further announcements.

Citizen Review of Textbooks and Related Material

To allow for Board and community review of the new textbooks selected, samples of the material to be used are placed in the Waynesboro Area School District central office two weeks prior to the June board meeting. Review procedures and schedules for review are released to the public through various local media sources and in District publications. The Board adopts all new school textbooks for the coming year by the June meeting as indicated in Article VIII, Section 803 of the Public School Code. All challenges of materials selected for instructional use should be made in writing on the printed form provided for this purpose. Challenge forms may be obtained from the principals and may be submitted to any official of this school district. All challenged material will be reviewed again by the curriculum committees and assistant superintendent. The assistant superintendent will make a recommendation to the superintendent concerning the appropriateness of the material questioned.

Student Records

Student records are considered confidential and privileged. These records include anything concerning a pupil which is maintained in writing, on film, or on tape. "Private notes" or "working notes" which are only for the use of the collector are not considered part of a student's record unless they were intended to be made available. Information in a student's record is classified in one of three ways:

  • Liberal access -- Minimum personal data for all elementary and secondary students includes the student's name, address, telephone number, birth date, sex, date of entry, date of withdrawal, academic grades, attendance, class rank and level of achievement, parents' names and where they can be reached in case of emergency, family doctor, person to be notified in case of emergency when parents cannot be reached, standardized achievement test scores, participation in school activities, awards and letters of commendation, and teachers' comments on academic participation. These records are maintained for 100 years.
  • Limited access -- Filed separately and used for helping a child or protecting others, includes the student registration form, transportation record, verified reports of serious and/or recurrent behavior problems, copy of referral forms about the student with regard to special services, correspondence to parents, juvenile authorities or teachers that indicate a verified problem the student is having in school, school health record, school dental record, home bound approval forms, suspension notification and reports to the district superintendent, clinical reports such as psychologists' reports from outside agencies, results of standardized individual tests administered by a school psychologist, and scores from standard intelligence tests.
  • Restricted access -- Information that is potentially useful but not yet verified or needed at present time includes anecdotal record for a given incident or series of incidents relative to the child's attainment in school, authorization for psychological examination, psychological evaluation follow-up report, and all personality tests administered by the school psychologist.

Parents have the right to review liberal data at any time by contacting the building principal. Limited and restricted access data may be reviewed by contacting the building principal in writing prior to the day the records are to be reviewed. All student information will be reviewed, updated, or destroyed at the beginning of a student's seventh grade year and at the end of eighth and twelfth grades before it is sent to another school. Student cumulative folders will remain active for a period of two years after graduation and then be microfilmed. Limited and restricted access material will be destroyed upon graduation. Files on students who withdraw from school will be placed on an active file for two years before being microfilmed or destroyed.

Dissemination of Student Records

The school district may, without the consent of parents or students, release a student's permanent record file to other school officials, the state superintendent or his/her officers or subordinates, and officials of other school systems in which the student intends to enroll, with the caution the student's parents shall be notified of the transfer.

Confidential Communication

Information received from a student in confidence by a guidance counselor, school nurse, or school psychologist in public or private schools while in the course of that person's professional duties is privileged information to the extent that it cannot be divulged in any legal proceeding, civil or criminal, without the consent of the student, or if still a minor, the student's parents. An exception to the above is information revealed by the student concerning child abuse, neglect, or injury, which the recipient is under legal duty to report to the authorities. Act 124 requires school personnel to report any suspected case of child abuse.

Child Custody

The central concern of the school district in cases of family disruption or difficulty is the welfare of the child. We believe even after situations such as separation or divorce of parents the child can continue to benefit from the involvement of both parents in the education of their child. Both the custodial and the noncustodial parents of a child will be guaranteed the following rights: the right of access to the child before or after school or during the day for emergency purposes, i.e., medical or dental appointments, family illness, etc. the right to review school records in the presence of the principal the right to attend parent-teacher conferences the right to consent to special class placements under P.L. 94-142 the right to have copies of all school publications such as school schedules, regulations, calendars, etc.

The only case in which these rights will be denied is where the custodial agent has filed with the school principal a true copy of a court order or custody agreement barring the noncustodial parent from access to the child's school records.

Child Abuse

A policy on child abuse has been established in order to implement legislative action in the area of child abuse and in recognition of the responsibility of the board of school directors and the professional staff of the Waynesboro Area School District for the welfare and general well-being of the children entrusted to us in our schools each day. The Child Protective Services Law, Act 124, was enacted for these purposes:

  • to encourage more complete reporting of suspected child abuse
  • to establish a county level child protective service
  • to investigate reports
  • to protect children from further abuse
  • to create rehabilitative services for children and parents
  • to help preserve and stabilize family life

Any person, facility, or agency participating in good faith in the making of a report on suspected child abuse, or in testifying in any proceeding arising out of any instance of suspected abuse, photography, or the removal or keeping in protective custody of a child, shall have immunity from any liability, civil or criminal, that might result by reason of such actions (Section 11 of Act 124).