Clearances



INSTRUCTIONS FOR COMPLETING CLEARANCES


1-PENNSYLVANIA STATE POLICE CRIMINAL RECORD CHECK INSTRUCTIONS - $8.00 

ELECTRONIC SUBMISSION

https://epatch.state.pa.us

Applicants can go to the Pennsylvania Access to Criminal History website and apply for their criminal record check online with the Pennsylvania State Police or apply by mail using the form below.  The Employment/Screening box should be checked under purpose of clearance.

Pennsylvania State Police Request for Criminal record Check Form (SP4-164)

Once this background check has been requested, a Record Check Details response status screen will appear.  Please select and print the Certification Form.  If you have questions about the Pennsylvania State Police Request for Criminal Record Checks form (SP4 164), please call: (717) 783-9973 or toll free 1-888-783-7972.

 

2-CHILD ABUSE CLEARANCE INSTRUCTIONS - $8.00

ELECTRONIC SUBMISSION

https://www.compass.state.pa.us/CWIS

The School Employee box should be checked under purpose of clearance. Creating an account and submitting your clearance application online will give you immediate access to your results or the status of your results if your results cannot be processed immediately. Paper submissions of the Pennsylvania Child Abuse History Clearance application will still be accepted for anyone who may not have access to the internet.  

 CY113 form – English Child Abuse Clearance       

Submit paper applications to:

ChildLine and Abuse Registry 
Pennsylvania Department of Human Services

PO Box 8170
Harrisburg, PA 17105-8170

The instructions for how to complete the Pennsylvania Child Abuse History Clearance application are now included on the last page of the application. Failure to comply with the instructions that are attached to the application will cause considerable delay in processing the results.  If you have trouble accessing the application you may need to download the latest version of Adobe Reader, which is available free on the internet.  Once the application is received in the ChildLine and Abuse Registry’s Verification Unit, the results of the Pennsylvania Child Abuse History Clearance will be mailed to the applicant’s address that was noted on the application within 14 days from the date that the application is received in the ChildLine Verification Unit. 

For questions related to the Pennsylvania Child Abuse History Clearance, please contact the ChildLine Verification Unit at 717-783-6211 or toll free at 1-877-371-5422.

 

3-FEDERAL BUREAU OF INVESTIGATION (FBI) CRIMINAL BACKGROUND CHECK INSTRUCTIONS -$24.25

The Pennsylvania Department of Education utilizes Cogent Systems to process finger printing based FBI criminal background checks for prospective employees of public and private schools.

ELECTRONIC REGISTRATION

Applicants must register first at www.pa.cogentid.com or by calling 1-888-439-2486, 8AM to 6PM EST.

Individuals applying to a school district or an Intermediate Unit MUST choose PA Department of Education.  

The applicant will automatically receive a copy of the fingerprint clearance.

The cost is $24.25.  Credit/debit card may be done online.  Money orders or cashier’s check payable to 3M Cogent Systems will be accepted at the center.  No cash or personal checks allowed. 

You should either print out the registration confirmation or if you do not have access to a printer, you must record the number in a safe place to give to your employer.

* Applicants must provide proof of identity upon arrival at the Fingerprint Center such as a state issued driver’s license, state I.D card, passport, etc.

* After being fingerprinted, applicant must provide EMPLOYER with the registration confirmation number. (Individuals registered under the Department of Education will receive a number starting with “PAE………..”.) The Employer will then obtain the original clearance via the website. The unofficial copy will be mailed to the employee within a few days.

All locations are open on Mondays, Tuesdays, and Wednesdays, from 10:00 AM – 5:00 PM. Cutoff time is 4:45. You MUST be registered prior to having your fingerprints taken. No appointments are necessary.

Franklin County Learning Center – Chambersburg

2397 Loop Road, Chambersburg, PA  17201

Lincoln Intermediate Unit #12 – New Oxford Central Office

65 Billerbeck Street, New Oxford, PA  17350

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